Opens a window displaying blank IEP forms that your administrator has stored for your use.
Clicking on a form name opens the form as a pdf document in the window. Some pdf forms may permit you to type into them for printing, but the information you type is not stored in SELPA Manager.
The attendance register contains four weeks in columns (Monday-Friday), and student names in rows.You enter marks for present, excused absence, unexcused absence, etc., along with the number of minutes for the class or service provided.
To edit an attendance register, you must be listed in the staff section of SELPA Manager, and you must have at least one active assignment, to provide a special education service at a school. The program will prompt you to select the teacher assignment and the starting date for the register. The register always starts with a Monday, so if you select a Thursday as the starting date, then the register that displays will actually begin on the previous Monday.
You can print attendance registers from the home page. When you are ready to print, select Register under the Quick Print drop-down menu, and then press the print button.
Preferences (navigation bar)
Allows you to customize your home page, by selecting the initial searches and sort orders for the upper (Student) and lower (IEP) lists. You can also enter participant names and an IEP location; these defaults can then be pasted into an IEP that contains the notification form (certain IEP form types only).
Feedback (navigation bar)
Clicking on this link enables you to leave a message for the program administrator. The program stores your message in the event tracking section of SELPA Manager.
If your question or request is time-sensitive, or you are not sure that the program administrator is using the event tracking section of SELPA Manager, then it may be preferable to send an email message to the administrator.
Help (navigation bar)
Displays this help window
Change password (navigation bar)
Allows you to change your login account password. You will need to enter your current password again, as well as the new password.
Logout (navigation bar)
Click on this link to exit (log out of) the program.
You should log out rather than simply closing the web browser window. Additional note: if you are inactive for a period of time (timeout, set by the administrator), then the program will log you off automatically. To avoid getting logged off as a timeout, you can perform a search, generate a report, or (if you are editing an IEP, click on one of the page tabs).
My current stats section (click arrow to open)...
My current stats (pink section)
Provides at-a-glance information about your view into SELPA Manager. Click on the special arrow button () to reveal or hide this section.
This pink-colored area is located just below the navigation bar, at the top of the page. If you don't see it, then check with the program administrator - it's an optional section, and it can be turned off.
My current stats displays your program access level under your current login name, and which students and IEPs you are able to view (your case load). If you have school or district access restrictions, then the school(s) or district(s) that you may access will be listed.
If you are a teacher and do not see your case load, or if your access level appears to be incorrect, then contact the administrator. Your login name may be associated with the wrong access group.
This section also indicates how many of the accessible students are due or are overdue for evaluations; and how many of your IEPs are incomplete, reviewed, and/or locked. Reviewed and locked IEPs cannot be edited on the web (except for goal progress).
A colored bar near the bottom of the section displays the "My current stats" information graphically. The bar represents the total number of students that are accessible with your login name. The red portion represents current students that may be overdue for either an IEP or an evaluation. The medium-blue portion represents current students that do not appear to be overdue for an IEP or an evaluation. The dark blue portion represents all other (non-current) students.
You can click on the linked text to display the associated students or IEP/IFSPs.
Student (blue) list display (click arrow to open)...
Lists student records found as a result of search activity. Click on the special arrow button () to reveal or hide this section.
Each row in this list represents the "MIS" record for one student in the program.
Initially, the list may be empty; what appears will depend upon how the administrator has configured the home page in Preferences. Regardless of the preference setting, however, you can search for students by name, date of birth, or other criteria (e.g., those for whom you are case manager).
Additionally, listed students may appear in different colors. (The administrator determines whether the colors will be present.) The colored rows allow you to recognize at a glance which students may be overdue for, or have upcoming IEPs or evaluations. A color key appears below the listed students.
The list has seven columns:
Select - A button, allowing you to select a particular student, for whom to create an IEP; edit an IEP notice; or perform some other task.
Record no. - The student's SELPA Manager record number (7-digit district code + 5-digit numeric ID + four-digit "site" code).
Student - The name of the student. The name is underlined as a link - you can click on the name to reveal demographic information about the student, in a separate window (read-only).
Last IEP - Date of the student's last IEP meeting.
Next IEP - Scheduled date for the student's next IEP meeting.
Last eval. - Date of the student's last 3-year evaluation meeting.
Next eval. - Scheduled date for the student's next 3-year evaluation meeting.
To sort the list by any column other than the first (Select) column, click on the up (^) or the down (v) arrow, just to the left of the column title.
Show students - drop-down list - search box
Allows you to search for students by name, date of birth, or other criteria. You can also print a caseload report for the listed (found) students.
If the search exceeds a specified number of students (set by the administrator, in Preferences), then the results will be "paginated". For example, if the search finds 524 students, then the description might state, "10 listed, page 1 of 53 (total of 524)".
Drop-down list - Used to specify the type of student search. Available options include --
All for me
If your login has teacher access, then this search should locate students for whom you provide or have provided a service, or those students for whom you may be scheduled to provide a service in the future (SELPA Manager permits scheduling/planning for future student services).
If your login account does not have teacher access, then this search will find all students, subject to any school-level or district-level access restrictions that apply to your account. (School and district-level access restrictions do not apply to teacher-type access.)
For example, if your login is as a counselor, but you are restricted to accessing one particular school, then "all for me" will find only those students whose school of enrollment is that particular school.
Alternately, if you do not have school access restrictions, but instead have district access restrictions, then "all for me" will find all students within the allowed district(s) - students whose SELPA Manager record numbers begin with the district code of an allowed district for your account.
Case manager - Students for whom you serve as case manager.
Case manager current - Students for whom you serve as case manager, who are also considered to be current in the program (ongoing services as of today's date). As in the "all for me" search, school, or district-level access restrictions that apply to your account will reduce the number of students listed.
Case manager current primary - Students for whom you serve as case manager, who are also considered to be current, based upon their designated primary service only. Teacher, school, or district-level access restrictions apply.
Current - Students who are considered to be current. Teacher, school, or district-level access restrictions apply.
Current as of: - Students who are considered to be current, using a date that you specify in the search box. Teacher, school, or district-level access restrictions apply.
Current primary - Students who are considered to be current, based upon their designated primary service only. Teacher, school, or district-level access restrictions apply.
Current primary as of: - Students who are considered to be current, based upon their designated primary service only, using a date that you specify in the search box. Teacher, school, or district-level access restrictions apply.
Current primary for: - Students who are considered to be current, based upon their designated primary service only, using a teacher name that you specify in the search box. Teacher, school, or district-level access restrictions apply.
Dropped my services - Students who have dropped all services with you, as of today's date. Teacher, school, or district-level access restrictions apply.
Dropped all services - Students who have dropped all services, as of today's date. Teacher, school, or district-level access restrictions apply.
Find by DOB: - Search for a student whose date of birth matches the date entered into the search box. Teacher, school, or district-level access restrictions apply.
Find by enrollment school: - Search for a student whose school of enrollment name or code matches your entry in the search box. The school code must be an exact match, but the you can enter the starting portion of a school name. The school of enrollment is a student-level field; it may not be the same as the school at which the student is receiving special education services. Teacher, school, or district-level access restrictions apply.
Find by residence district: - Search for a student whose district of residence name or code matches your entry in the search box. The district code must be an exact match, but the you can enter the starting portion of a district name. Teacher, school, or district-level access restrictions apply.
Find by first name: - Search for a student whose first name matches your entry in the search box. You can enter the beginning portion of the name; for example, "alb" will find "Albert" and "Alberto" (case-insensitive). Teacher, school, or district-level access restrictions apply.
Find by first name (regex): - Search for a student by first name only, using a regular expression that you entered into the search box. Teacher, school, or district-level access restrictions apply.
If you are handy with regular expression syntax, then you should be able to apply it here. For example, if you weren't sure whether a student's first name was entered as "Alberto" or "Elberto", you could enter this phrase into the search box,
/^(elb|alb)/i
(the slash characters are needed if you use a modifier like "i" (for case-insensitive). The other modifiers that are available include: "m" - multi-line; "u" - ungreedy; "e" - no empty string match; and "." - dot matches all. These modifiers can be combined.
Because regular expression searches are sequential (they do not use field indexes), they take longer to complete than other types of searches.
Find by last name: - Search for a student whose last name matches the text entered into the search box. You can enter the beginning portion of the name; for example, "som" will find "Sommers" and "Sommatino" (case-insensitive). Teacher, school, or district-level access restrictions apply.
Find by last name (regex): - Search for a student by last name only, using a regular expression that you enter in the search box. Similar considerations apply to the last name regex search as to the first name regex search (above). Teacher, school, or district-level access restrictions apply.
Find student: - Search for a student by the name that you enter in the search box. The program will attempt to separate the first name from the last name, if more than one word is entered. Teacher, school, or district-level access restrictions apply.
Searches are case-insensitive, except for regular expressions. There are a few special prefixes and other considerations that you may want to use or to take into account:
First name is... - Find a student by first name only. You can enter the beginning part of a first name, rather than the full name. For example, "First name is Alb" will find Albert, Alberto, Albergeti, etc.
Last name is... - Find a student by last name only. As with the first name phrase, you can enter just the beginning part of the last name. A last-name-only search would be useful for a student name like "Guy La France", where without the prefix SELPA Manager would think that the last name is "France", and the first name is "Guy La". For this case, the phrase for the search box would be "Last name is La France".
Record number is... - Find a student by the SELPA Manager record number. You can enter the beginning part of the record number, rather than the full number. For example, "Record number is 4169039-".
Student number is... - Find a student by student number. You can enter the beginning part of the student number, rather than the full number. For example, "Student number is BB-207".
SSN is... - Find a student by Social Security Number. You must enter all digits of the Social Security Number, either with or without the hyphens. For example, "SSN is 424-33-6012". Since the Social Security Number is an optional field, a SSN search may not return any students.
First name is regex:... - Find a student by first name only, using a regular expression. The regular expression should immediately follow the "regex:", as in "First name is regex:/^(elb|alb)/i". The syntax is the same as discussed above.
Last name is regex:... - Find a student by last name only, using a regular expression.
Record number is regex:... - Find a student by the SELPA Manager record number, using a regular expression.
Student number is regex:... - Find a student by student number, using a regular expression.
SSN is regex:... - Find a student by Social Security Number, using a regular expression.
DOB is after/before/on... - Find a student by date of birth. For example, "DOB is on 6/15/1997" or "DOB is after 1.1.1999".
Last IEP is after/before/on... - Find a student by last IEP date. For example, "Last IEP is on 5/17/2005" or "Last IEP is before 6-18-2003".
Multi-search (below) - Search using multiple criteria, with more than one field, in either the student services or the student tables.
Rather than entering an item into the search box, you will make use of the drop-down menus and entry boxes in the multi-search area, discussed below. Teacher, school, or district-level access restrictions apply.
None - Do not display any students in the student list.
Overdue-last IEP - Students whose last IEP is more than one year prior to the current date. Does not apply to students whose last IEP date is blank. Teacher, school, or district-level access restrictions apply.
Overdue-last IEP as of: - Students whose last IEP is more than one year prior to a date that you enter in the search box. Does not apply to students whose last IEP date is blank. Teacher, school, or district-level access restrictions apply.
Overdue-last eval - Students whose last 3-year evaluation is more than three years prior to the current date. Does not apply to students whose last evaluation date is blank. Teacher, school, or district-level access restrictions apply.
Overdue-last eval as of: - Students whose last 3-year evaluation is more than three years prior to a date that you enter in the sarch box. Does not apply to students whose last evaluation date is blank. Teacher, school, or district-level access restrictions apply.
Overdue-either - Students whose last IEP is more than 1 year prior to the current date, and/or whose last 3-year evaluation is more than three years prior to the current date. Does not apply to students whose last IEP date is blank (for the last IEP test) or whose last evaluation date is blank (for the last evaluation test). Teacher, school, or district-level access restrictions apply.
Overdue-either as of: - Students whose last IEP is more than 1 year prior to, and/or whose last 3-year evaluation is more than three years prior to, a date that you enter in the search box. Does not apply to students whose last IEP date is blank (for the last IEP test) or whose last evaluation date is blank (for the last evaluation test). Teacher, school, or district-level access restrictions apply.
Due next IEP 30 days - Students whose next IEP will be due within 30 days the current date, based upon the student's last IEP date. Does not apply to students whose last IEP date is blank. Teacher, school, or district-level access restrictions apply,
Due next eval 30 days - Students whose next 3-year evaluation will be due within 30 days the current date, based upon the student's last evaluation date. Does not apply to students whose last evaluation date is blank. Teacher, school, or district-level access restrictions apply.
Due either in 30 days - Students whose next IEP and/or next 3-year evaluation will be due within 30 days of the current date. Based upon the student's last IEP date and last evaluation date. Does not apply to students whose last IEP date is blank (for the last IEP test) or whose last evaluation date is blank (for the last evaluation test). Teacher, school, or district-level access restrictions apply.
Due either in 75 days - Students whose next IEP and/or next 3-year evaluation will be due within 75 days of the current date. Based upon the student's last IEP date and last evaluation date. Does not apply to students whose last IEP date is blank (for the last IEP test) or whose last evaluation date is blank (for the last evaluation test). Teacher, school, or district-level access restrictions apply.
Due either in days: - Students whose next IEP and/or next 3-year evaluation will be due within a number of days that you enter in the search box. Based upon the student's last IEP date and last evaluation date. Does not apply to students whose last IEP date is blank (for the last IEP test) or whose last evaluation date is blank (for the last evaluation test). Teacher, school, or district-level access restrictions apply.
Search box: - A box allowing you to enter text that will be used for the search selected in the drop-down list . The box is located immediately below the drop-down list.
For some types of reports, the program will also accept an entry here that is related to customizing a Quick print operation (discussed below). In these cases, you do not press the "Go" button here (discussed next), but instead press the "Prt" button next to the Quick print label.
Go button (next to show students)
Run the search specified for students. The program will perform the search and then display the results in the student list
Home page printing options (click arrow to open)...
Print button (next to show students)
Generate a printed caseload report for the students that are currently displayed in the student list. The program will generate the report as a pdf document.
Error checking (middle drop-down list)
Specify an error checking option for the students that are currently listed in the student list. If no students are listed, then you can use the show students drop-down list, in conjunction with the search box, to create a relevant selection of students to check for errors. The drop-down list has three options:
Check errors - Find items that the program considers to be errors.
Check warnings - Find items that the program considers to be potential problems, but which do not rise to the level of being errors.
Check errors and warnings - Find items that the program considers to be either errors or potential problems.
Print button (next to error checking)
Generates a printed error report for the students that are currently displayed in the student list. The program will generate the report as a pdf document.
Quick print (right-side drop-down list)
Specify a report for printing to your computer screen, as a pdf document.
Some of the reports generate their own selections of students, while others use the selection of students that is currently displayed in the student list. An asterisk (*) indicates reports that require a prior selection of students, in the student list.
After you have selected a report type from the drop-down list, press the Print ("Prt") button that is located immediately adjacent to the Quick print label, to generate the report.
Options in the Quick print drop-down list include the following items:
60-day detail - exceed* - Generates a report of students in the current selection, whose initial evaluation date is more than 60 days beyond the parent consent date. Each row represents one student. Columns display the student name and number; the dates of consent and initial evaluation; the days elapsed; and the reason for delay, if any. There are subtotals of the delay reasons on the final page. The calculations account for and exclude any district or track holidays that are more than 5 days long. You can specify the number of days for compliance (instead of 60) by entering a number into the show students search box.
60-day detail - within* - Generates a report of students in the current selection, whose initial evaluation date is within 60 days of the parent consent date. Each row represents one student. Columns display the student name and number; the dates of consent and initial evaluation; the days elapsed; and the reason for delay, if any. There are subtotals of the delay reasons on the final page. The calculations account for and exclude any district or track holidays that are more than 5 days long. You can specify the number of days for compliance (instead of 60) by entering a number into the show students search box.
60-day summary - exceed* - Generates a compliance timeline summary report (similar to the CASEMIS format) which tabulates students in the current selection whose initial review is more than 60 days beyond the parent consent date. Each row represents one district. The columns indicate the district code and name, the total number of students included in the district, and the totals for each reason for delay. Individual student names do not print. Students with no delay reason or with a non-coded delay reason are counted in the "other" column. The calculations account for and exclude any district or track holidays that are more than 5 days long. You can specify a different number of days for compliance (instead of 60) by entering a number into the show students search box.
60-day summary - within* - Generates a compliance timeline summary report (similar to the CASEMIS format) which tabulates students in the current selection whose initial review is within 60 days of the parent consent date. Each row represents one district. The columns indicate the district code and name, the total number of students included in the district, and the totals for each reason for delay. (For the "within" case, these columns should not indicate any values.) Individual student names do not print. The calculations account for and exclude any district or track holidays that are more than 5 days long. You can specify the number of days for compliance (instead of 60) by entering a number into the show students search box.
Case load-abbrev - Generates an abbreviated case load report, based upon the students for whom you currently provide services (start on or before the current date and no drop, or a drop after the current date). If you do not provide services to students, then the report will not run.
You can instead generate a case load report for the selection in the Student list, by selecting the Prt button next to Show students.
Should you desire for the case load report to begin on a date other than the current one, then you can enter the desired date into the search box.
Class list - Generates a class list (student by teacher) report, based upon the students for whom you currently provide services. If you do not provide any services to students, then this report will not run. Should you desire for the class list to begin on a date other than the current one, then you can enter the desired date into the search box.
Class list with student number - Similar to the class list report, but prints the student number rather than the SELPA Manager student record number.
Enrlmt by disab/dist res* - Enrollment summary by disability, based upon the student's current primary service and district of residence. This report is similar to a CASEMIS report with the same name, but also includes a pie chart on the final page. Each column in the table represents a disability category, and the rows each represent a district of residence. The intersection of row and column (the cell) contains the student count.
If there are no students listed in the student list, or if none of the listed students has a currently-active primary service, then this report will not generate. The report excludes services marked as do not report ("DNR"), and students marked as do not report and/or does not qualify ("DNQ"). Should you desire for the report to evaluate the current primary service on a date other than the current one, then you can enter the desired date into the search box.
Enrlmt by disab/dist serv* - Enrollment summary by disability, similar to the "Enrlmt by disab/dist res*" report, but using the district of service (taken from the location of the student's primary service).
IEP (blank template) - Generate a blank IEP form (all pages) for manual/hand completion. The report will use the form set specified by the administrator in Preferences.
Overdue-either - Generate an abbreviated case load report of students who are overdue for either an IEP meeting or for a 3-year evaluation. Uses the same criteria as the overdue-either search -- students whose last IEP is more than 1 year prior to the current date, and/or whose last 3-year evaluation is more than three years prior to the current date.
Should you desire for the case load report to begin on a date other than the current one, then you can enter the desired date into the search box.
Register - Generates standard attendance registers listing the students for whom you provide services, with the current date as the starting date for the register. The attendance register is a landscape-view form containing four weeks (Monday-Friday) in columns, and student names in rows. If the current date is not a Monday, then the register will begin with the Monday immediately before the current date.
To be included in the register, a student service must start on or before the first date of the four-week period, and must not have been dropped until after the end of the period (or not dropped at all). If student services have different class codes and/or represent different kinds of services, (e.g., speech and language, APE, etc.), then they will appear on separate pages in the report.
Should you desire for the register to begin on a date other than the current one, then you can enter the desired date into the search box.
If you have completed actual attendance marks for students in your classes (attendance, accessed in the navigation bar, above), then the register should include these marks. Columns with a gray fill represent either days prior to the current date (or other specified starting date); or district holidays or vacations.
Register (blank template) - Generates a blank attendance register, for manual entry of information. Should you desire for the register to begin on a date other than the current one, then you can enter the desired date into the search box.
Register (primary only) - Similar to the standard attendance register (above). However, student services are limited to primary ones only.
Register - MediCal - Generates Medi-Cal attendance registers, which are similar to standard attendance registers in format.
Register - MediCal (blank) - Generates blank Medi-Cal attendance registers (without any students listed).
Register - MediCal (name sort) - Generates Medi-Cal attendance registers, sorted only by student name (no separations for class code, service type, or school).
Register - MediCal (name sort-ADA) - Generates Medi-Cal attendance registers, sorted by student name and separated into ADA age groups.
Register - MediCal (primary only) - Generates Medi-Cal attendance registers, based upon the student's primary service only.
Students by school type* - Generates a report of current students, listed by their school of enrollment type. Each row represents a student, and each sub-section in the report is for a school of enrollment type. The program generates a pie chart at the bottom of the report, showing the relative percentages of students in different types of schools.
If there are no students listed in the Student list, or if none of the listed students has a currently-active primary service, then this report will not generate. The report excludes students and associated services marked as do not report ("DNR"). The program will also exclude student records from the selection that are linked duplicates (linked to other, "master" student records).
Should you desire for the report to evaluate the current primary service on a date other than the current one, then you can enter the desired date in the search box.
Third birthday - detail* - Generates a report of students in the current selection, whose third birthday occurs within the academic year. The report tabulates reasons why a student may not have received an initial evaluation prior to their third birthday. Columns display the student name and number, the dates of referral, consent, third birthday, initial evaluation, last IEP, and entry, the "Due" days (calculated days from third birthday to evaluation), and the reason for delay, if any.
Third birthday - summary* - Generates a report by district that identifies students in the current selection whose third birthday occurs within the academic year. The report indicates the district code and name; the total number of students included in the report; the number that transferred from Part C; and the reason for any delay.
Students with non-coded delay reasons are counted in the "other" column.
Buttons below the student list (click arrow to open)...
Create an IEP for an existing student.
You must first select the student's name by clicking the radio button in the Select column. After you press the Create IEP... button, the program will take you to the first page of the new IEP form. Existing demographic information that is available for the student should already be copied into some of the fields on the new form.
If you believe that the student is new (not already listed in SELPA Manager), or you cannot find the student listed, then you will want to click on the Create IEP for NEW student button, instead of on this button. If you want to open an existing IEP, then look for that IEP in the green IEP list, located below the student list.
Displays IEPs associated with an existing student.
You must first select the student's name by clicking on the radio button in the Select column. After you press on the Show IEPs... button, the program will display the associated IEPs (if any) in the IEP list.
Edit or generate the SELPA Manager IEP notification form, for an existing student.
You must first select the student's name by clicking on the radio button in the Select column. After pressing the Edit IEP notice... button, the program will take you to the notification form for this student.
The IEP notification form is actually a part of the student ("MIS") record rather than the IEP record, so there can be only one notification form at any time for a student. In contrast, a student can have multiple IEP forms.
Some IEP form sets include an IEP notification form. That notification form is different from the SELPA Manager notification form
Create an IEP for a new student (not already listed in SELPA Manager).
The program will take you to the first page of the new IEP form. You should try to complete as much of the student's demographic information as you can before switching to a different IEP page, or before pressing the SAVE button on the IEP form.
Once you leave the first page of a new IEP, SELPA Manager will create the associated new student record with whatever information you have initially provided.
If the student's name, date of birth, and gender match an existing student (one that is already listed in the program), then it will prompt you to select that student, or revise the entry so that it no longer matches the existing student.
If you believe that the student is not new (s/he is already listed in SELPA Manager) then you should search for the student's name in the student list on this page. Once you find his or her name, press the Select button next to the name, and then press the Create IEP for this student button, instead of the "Create IEP for NEW student" (this) button.
Edit or create a DRDP (Desired Results Development Profile), for an existing student.
You must first select the student's name by clicking on the radio button in the Select column. After pressing the DRDP... button, the program will take you to a list of DRDP forms for the student. From the list, you can create a new DRDP, or edit one of the existing ones.
Edit the student (MIS) record for an existing student.
To perform this task, you must have read-write group access to SELPA Manager, and the administrator must have activated this feature in Preferences. Otherwise, the button will not appear on the page.
You must first select the student's name by clicking on the radio button in the Select column. After you press the Edit student button, the program will open the first page of the student data entry form.
Add a student (MIS) record, for a new student.
To perform this task, you must have read-write group access to SELPA Manager, and the administrator must have activated this feature in Preferences. Otherwise, the button will not appear on the page.
After you press the Add student button, the program will open the first page of a new student data entry form.
Multi-level search for students ("Multi-search", click arrow to open)...
Student list multi-search (hidden section, below student list)
Use this section when you need to conduct a more complex, multi-level search for a student or multiple students. The section appears immediately below the student list, but only after you click on a special arrow button () to reveal it.
The section consists of five columns, each of which contains a drop-down list of field names. The first two columns contain field names from the student services section of the program, while the last three columns contain student-level field names.
Immediately below each drop-down list of field names is a drop-down list of equality relationships (is, is not, greater than, less than, etc.). Below that is a box for the search criterion, for that particular field. The text that you enter into the box is not case-sensitive.
As an example, if you wanted to search for students that had one or more services with a drop date after June 1, 2005, then you could use the first column configured as follows:
Now suppose that you also wanted to ensure that the service for the student started on or before December 1, 2004. Then you could add a second column as follows:
Note that the "and" option is selected in the second column, to indicate that both service conditions must be fulfilled to find an appropriate selection of records. If you had wanted to find services that had either of these conditions (a drop after 6/30/2005 or a start on or before 12/1/2004), then you would select the "or" rather than the "and" option, in the drop-down list. "Or"-type searches must be executed before any "and"-type searches, so you should place them into the first columns that you use.
You can further restrict the found set of students by criteria from the student section. For example, you could look for students who are third graders:
You can build your search in this fashion for up to five criteria, two from the student services section and three from the student section of the program. If you don't want search a service-level field, then simply skip the first two columns (leave them as "none selected"). Use as many of the three student-level columns as you need, and leave the others as "none selected".
You can require that any found student from the search is a current student, by checking the "Current only" box immediately above the table.
When you are ready to execute the search, press the Go button () that is immediately to the right of the "Student list multi-search" label.
Lists IEP records found as a result of search activity.
Allows you to work on, print, or review an IEP that you have already created, or that someone else may have created for one of your students. Each row in this list represents an IEP record for a student. After you have created a new IEP for a student whom you found in the student list, then the student's IEP should appear in the lower list, after you save it.
Initially, the list may be empty; what appears will depend upon how the administrator has configured the home page in Preferences. Regardless of the preference setting, however, you can search for IEPs by the student name, meeting date, or other criteria (e.g., those for whom you are case manager).
The list has the following columns:
Select - A button, allowing you to select a particular IEP, for editing, duplicating, or comparing to the student (MIS) record.
Mtg date - The IEP meeting date. The meeting date is underlined, indicating that you can click on this date to display or edit the IEP.
Mtg type - The type of IEP meeting (initial, annual, etc).
Student - The name of the student receiving the IEP.
Grade - The student's grade level, as listed on the IEP form.
Date of birth - The student's date of birth, as listed on the IEP form.
Status - The current status of the IEP (in the review process).
Form - The IEP form set used to create the IEP.
Normally, each row appears in a green color. However, some rows may appear in a burnt orange (sepia) color, indicating that the associated IEPs have been reviewed or locked, and are not available for modification.
To edit or print a listed IEP, click on the meeting date (in the first column) in the row for the IEP that you want to access. To sort the list by any column, click on the up (^) or the down (v) arrow, just to the left of the column title.
SELPA Manager currently supports several IEP form sets, most of which are accessible on the web. However, some legacy forms are only accessible from the non-web (4D Client) section of the program. When you click on the meeting date of an IEP to open it, the program determines which form is needed to display the IEP. If the IEP was created in a form that cannot be displayed on the web, then the program will display an error message at the top of the page.
IEP search (drop-down list)
This drop-down list allows you to search for particular IEPs, which the program will then display in the green IEP list. Some search types require that you enter information in the search box immediately to the right of the drop-down list.
When you are ready to perform the search, press the Go () button immediately to the right of the drop-down list and the search box.
The drop-down list has several search options:
Created by me-all - Display all IEPs for which you are the original creator.
Created by me-incomplete - Find IEPs for which you are the original creator, and which are presently marked as incomplete.
Created by me-last 30 days - Find IEPs that you have created in the past 30 days.
Created by me-last 180 days - Find IEPs that you have created in the past 180 days.
Created by me-locked - Find IEPs that you have created that are locked. Locked IEPs cannot be updated, except for goal progress.
Created by me-locked - Find IEPs that you have created that have been reviewed. Reviewed IEPs cannot be updated, except for goal progress.
Find IEP for: - Find IEPs for a particular student, whose name you enter into the search box to the right of the drop-down list. You can enter the first and last name, the last name, or the beginning part of the last name. Teacher, school, or district-level access restrictions apply. There are also a few special prefixes that you can use with this option:
First name is... - Find an IEP by the student's first name only. You can enter the beginning part of a first name, rather than the full name. For example, "First name is Alb" will find Albert, Alberto, Albergeti, etc.
Last name is... - Find an IEP by the student's last name only. As with the first name phrase, you can enter just the beginning part of the last name.
First name is regex:... - Find an IEP by the student's first name only, using a regular expression. The regular expression should immediately follow the "regex:", as in "First name is regex:/^(elb|alb)/i". The syntax is the same as discussed above.
Last name is regex:... - Find an IEP by the student's last name only, using a regular expression.
Find IEP on: - Find IEPs on a specific meeting date, which you specify in the search box. Teacher, school, or district-level access restrictions apply.
My students-all - Find IEPs for students to whom you have access. Teacher, school, or district-level access restrictions apply.
My students-last 30 days - Find IEPs for students to whom you have access, which were created in the past 30 days. Teacher, school, or district-level access restrictions apply.
My students-last 180 days - Find IEPs for students to whom you have access, which were created in the past 180 days. Teacher, school, or district-level access restrictions apply.
None - Causes the program to display no IEPs in the list.
Buttons below the IEP list (click arrow to open)...
Edit or view an existing IEP.
You must first select the IEP by clicking on the radio button in the Select column. After you press the Edit or view IEP button, the program will open the first page of the IEP data entry form.
Duplicate an existing IEP.
You must first select the IEP to be duplicated, by clicking on the radio button in the Select column. After you press the Duplicate IEP button, the program will open the first page of the new IEP data entry form.
For you to access this button, the administrator must have indicated in Preferences that IEP duplication is permitted.
Compare an existing IEP to the associated student (MIS) record.
You must first select the IEP to be compared, by clicking on the radio button in the Select column. After you press the Compare to student button, the program will open some space in the list beneath the selected IEP, and present a line-by-line comparison of the IEP with the student record.
Because student services on the IEP are separate from the current student services (if any), the page also presents a separate comparison of the IEP-linked services with the current services, and indicates the options for updating each.
If you have read-write group access to SELPA Manager, and the administrator has enabled student editing on the web (Preferences), then this item also permits you to update the student record from the information on the IEP.
Creating and navigating through an IEP (video tour, click arrow to open)...
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